Grading Setup
Proficiency scale

Set the scale that you want to use for your classes. This setting will be the same for all of your courses and classes. You can change this later. However, if you have grades entered in when you change this setting, SmartMark will convert your existing grades. In the case that you have grades with APP+ or PRF+ and you change to a 4-point scale (BEG-DEV-APP-EXT or EMG-DEV-PRF-EXT), all existing APP+ and PRF+ grades will be converted to APP and PRF respectively.

Percent Ranges

These settings guide how conversions will be made between proficiencies and percents. Letter grades are based off of percentages, so they are also affected by this setting. The basic algorithm is that each learning objective is converted from a proficiency to a percent and then these percents are averaged. This mean percent is then converted back to an overall proficiency and letter grade. There is no weighting between Learning Objectives in SmartMark. Every Learning Objective is of equal value.

Descriptive Name for Tags

You can tag your learning objectives for sorting and analysis. This setting allows you give a name for your tags. You can choose Competencies, Big Ideas, Essential Questions, Enduring Understandings, or type in your own name.

Overall Grade Views

This section determines which overall grades, if any, are shown in the teacher's gradebook and the student's gradebook. There are different settings between grades 8 to 9 and 10 to 12.

Note that a teacher's gradebook can look different from a student's gradebook. This can happen in the case when not all assessments are published. The teacher's gradebook will include all assessments, while the student's gradebook will only include grades that are from assessments that are set to be published.


Here you can add new courses. You must set whether the course is grade 8/9 level or 10/11/12.


Here you can add new class rooms. Every classroom must belong to an existing course. All classrooms in a given course will have the same assessments and learning objectives.

Clicking on an existing classroom takes you to the Class Detail page. Here you will see the students that enrolled in your class. You can remove a student from your class by clicking on the delete trash can icon. WARNING this will delete all grades given to this student in this classroom and the deletion is permament.
To edit the classroom (change the classroom name), click the edit pencil icon.
To delete the classroom, click the delete trash can icon. WARNING this will permamently remove all students from the classroom, delete all the student grades associated with this classroom and permamently delete the classroom. This action cannot be undone.
To add a new student to your class, click on the Add Students button at the bottom of the page.


The Student tool is where you add students to your classes. You must have existing classrooms in order to add students. To add students, first choose the classroom that you want to add students to.

Add Students

You add students to your classes by entering in a list which includes the student number, first name and last name. You must have one student per line with a comma between the student number and first name, and a comma between the first name and last name.

It is recommended that you copy data from a MyEducation report to better ensure that student data is entered correctly. SmartMark relies on student numbers to link students to their appropriate SmartMark accounts. Mutliple teachers can enter the same student into their classrooms, SmartMark will not duplicate the student data. The first and last names will be set the first time that a teacher adds a student a classroom. Students can change their names later, once they log into SmartMars. The important part is to make sure that you correctly associate a student number with the intended student.

Students cannot create accounts, they can only log in to SmartMark after at least one teacher adds them to a classroom. Students log in using their student email addresses.


This page will show an overal gradebook summary for your class. It will include all Learning Objectives created for the class, including those that have not been graded yet. The table will also show overall grades for each student, if your gradebook setup to show overall grades.

Grades that are shown as "---" mean that the learning objective has been created but not assessed yet. These learning objectives will not be part of the overal grade calculation.

If a student is added to classroom after learning objectives have been graded, the student will be assigned "---" for the learning objectives they have not been assessed on yet.

Clicking on a student name will take you to the Individual Grade Summary page.

Individual Grade Summary

This page is split into three columns. There are two types of assessments in this summary. Whole Class assessments are assessments that are created for an entire course/classroom. This would be things like a class quiz, test, report, essay, etc. There are also individual assessments, which are assessments given to invidual students. This would include things like a re-quiz, or some extra assessments to help clarify where the student's learning is at.

Classroom Assessments

This column gives the student's results for each whole class assessment assigned to their class.

Latest Learning Objective Progress

This column is a list of all the learning objectives assigned to this student's class along with their latest score for each learning objective. This latest score could be from either a whole class assessment, or an individual assessment.

Latest 4 Assessments

This column shows the latest 4 scores for each learning objective.

Learning Objectives

This section is where you create and edit the learning objectives for each course. Click on a course to create new learning objectives.

Learning Objective List

Each new learning objective requires a short name, a description, and a mode. Mode refers to how the learning objective is summarized for grading. There are two options:

  • Last takes the last/newest assessment score for the learning objective and uses it for grading. This mode is ideal for learning objectives that are only assessed a few times.
  • Mean takes the average (mean) of the 4 newest assessments for calculating an overall grade for the learning objective. This is mode is ideal for learning objectives that are assessed many times over a longer period of time.

From this page you can click the edit/pencil icon to edit a learning objective, or click the delete/trash icon to delete a learning objective. WARNING deleting a learning objective will permemently delete all grades associated with it. This action can not be undone.


This is where you create course assessments and individual assessments.

Course Assessments

Course assessments are assessments that are assigned to every classroom that belongs to the selected course. All classes within a course will have the same course assessments. However, if one (or more) of your classes do not take the assessment, the assessment is ignored if you do not enter in grades for it.

The course assessment page gives you a list of all assessments that are assigned to this course. From this list you can edit/add grades, edit the assessment, publish the assessment or delete the assessment.

Add/Edit grades
Choose the class that you would like to add/edit grades. There are three behaviors to be aware of:

  • If you do not attempt to enter in grades, the grades for the assessment will be omitted.
  • When you first enter in grades, the default for each student is Incomplete.
  • If grades have been entered, you can individually edit each student's grades, as well as an overall comment for the assessment.

Edit Assessment
You can edit the follow aspects of an assessment:

  • Name
  • Date of Assessment - this is important for calculating an overall grade based on latest assessments.
  • Published - students will only see the assessment in their gradebook if Published is checked.
  • Add a new learning objective to the assessment.
  • Remove a learning objective from the assessment. This will permemently delete any grades previously entered for this combonation of assessment and learning objective. This action cannot be undone.

Displays whether or not the assessment has been published to the student's gradebook.

Permemently deletes the assessment and all grades associated with it. This action cannot be undone.

Add New Assessment
Allows you to create your assessment including: name, learning objectives, date of assessment and whether or not it is published to the student gradebook. Multiple learning objectives can be selected and added to an assessment.

Individual Assessments

Individual assessments are assessments that are given to individual students. Two common uses for this are: an extra assessment in case you feel like you need more data about what a student knows, or a student would like to be re-assessed on a learning objective.

Entering in Data
You data entry page for individual assessments includes:

  • Score
  • Learning Objective
  • Date, which is important for calculating an overall grade based on latest scores.
  • Comments. Unlike a group assessment, the individual assessment requires a comment. This might typically be a description of why the assessment was given, or what kind of assessment tool was used.
  • This page also summarizes the student's other individual assessments, and gives the teacher the ability to edit or delete previous individual assessments. Deleting an individual assessment is permament and cannot be undone.

Student Logins
Password Reset

Students can log into SmartMark to view their grades. When a teacher adds a student to their class in SmartMark, the student is automatically given an account with a random password. Therefore students do not sign up for an account on SmartMark. Instead, they go to the login screen and click on "Forgot Password". They must use their school email address to recover their password. After entering in their school email address, the student will go to their email inbox and click on the link given to them in the email. If the email does not show up, the student should check their junk folder.